This position requires a significant amount of communication with the DAR team as well as across UAF Departments as it pertains to the overall mission and operations of UAF Alumni Relations/UAFAA, including University Relations and Student Services, as well as representatives of campus colleges, programs, units and affiliated organizations. This position represents DAR internally by identifying possible mission-focused collaborations, as well as participating in university planning, events, communication, and advancement projects. The Coordinator will plan and manage projects delegated by the Director of Alumni Relations which may include researching, writing, analyzing and advising the Alumni Director on project outcomes; independently prepare written, verbal and electronic correspondence, such as office memorandums, letters, procedures, management reports and operational reviews for the Director; exercise initiative to research, collect and analyze information to prepare all correspondence and reports for the Director. With oversight from the Alumni Relations Director, this position serves as a primary resource and point of contact for the DAR events specialist in event planning and coordination. These duties will include reviewing invitation lists in coordination with DAR donor relations and development officers and ensuring strategic involvement from development officers, UAFAA board members and other strategic partners to meet desired event goals and outcomes. The Coordinator will support the strategic planning, implementation and coordination of alumni events; document attendees in Raiser’s Edge, track potential donors in coordination with development officers and summarize alumni engagement outcomes.Essential
Work is performed under intermittent supervision and within well-defined guidelines. Working knowledge of development functional areas. Knowledge of computer applications. Knowledge of techniques and industry standards relevant to position for writing, editing, formatting, composing and producing written, Web, graphic, photographic and audio-visual materials for news, public information/outreach and marketing/advertising. Knowledge of public presentations preferred. Demonstrated applicable knowledge in persuasive and informative writing, creation of visual images and multimedia materials in support of specific public relations and communications goals preferred. Knowledge in selecting and applying appropriate software and tools. Excellent customer service and interpersonal skills preferred. Strong networking skills. Diplomacy, tact and ethical skills. Project management skills. Budget skills. Advanced computer skills in one or more of the following: graphic, photographic, desktop publishing and/or web design software and database. Ability to work and solve problems independently. Ability to conduct evaluations of technical (e.g. design, photography, videography) aspects of projects. Ability to operate specialized equipment. Ability to review documents for accuracy. Ability to apply and understand routine development principles. Ability to establish and maintain professional working relationships. Ability to multi-task and meet deadlines. Ability to handle confidential and sensitive information. Ability to manage relational databases preferred. Ability to conduct communications research and evaluation as directed. Ability to exercise judgment in analyzing situations and making decisions. Ability to exercise sound judgment, to analyze situations and make decisions.
At least three years of relevant experience.
Bachelor’s degree in communications, marketing, public relations, business, public administration
or relevant field and one year of relevant experience or an equivalent combination of training and
Special instructions to applicants:
Please attach a resume, cover letter, and names and contact information (email and phone number) for three professional (3) references.
If you need assistance applying to this posting, please contact UAF Office of Human Resources at 907-474-7700.
This is a Grade 78; minimum starting pay $23.60.
Application Review Date:
This position is open until filled; applications must be received prior to 11:55 PM Alaska time on February 19, 2019 to be considered. Applications received after this time and date may not be considered for this position.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/
Notice of Nondiscrimination:
The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination