Full-time M-F 8am to 5pm - Starting Wage: $18/hr
Under the supervision of the Human Resources Director, the Human Resources Specialist assists in the administration of various areas of human resources functions including recruitment, orientation, training, employee relations, worker’s compensation, payroll, benefits and special projects, including employee events. This position requires the ability to communicate effectively and professionally with all levels of management, staff and third party vendors.
DUTIES AND RESPONSIBILITIES:
1. Responsible for the agency recruitment: advertise open positions, attend job fairs, conduct interviews and hire new personnel to meet agency needs.
2. Assist management in the recruitment process, providing quality assurance checks to ensure compliance with agency procedures, federal and state regulations.
3. Coordinates and processes fingerprints for new hires and updates as required by state and/or federal regulations.
4. Assist the HR Director in the administration of workers’ compensation claims:
a. Act as liaison between employee, insurance carrier and broker. Work closely and regularly with workers’ compensation carrier in the management of all claims, answer questions, provide updated information (Medical or otherwise), discuss course of action, etc., in joint effort to close cases in a timely manner.
b. Coordinate return to work and light duty efforts.
c. Assist in preparting loss trend reports for managerial staff, Safety Committee and Board of Directors.
d. Assist in completing annual OSHA 300 report and Annual Survey of Occupational Illnesses.
5. Assist in completion and file annual Vets 100 report and assist HR Director with Affirmative Action Plan as needed.
6. Assist the HR/Benefits Manager in monthly, quarterly and annual reports for SourceAmerica AbilityOne program.
7. Maintains confidential personnel and associated files, documents, and/or database information.
8. Creates/prepare reports and analysis as directed, utilizing the HRIS and other software, as required.
9. Conduct and evaluate employee exit interviews.
10. Responsible for working as a team with the HR Dept in the coordination, implementation and communication of employee events.
11. Process check requests for vendors and supplies.
12. Assists in the benefit administration with all aspects of open enrollment/election. Provide benefit communication to employees during the open enrollment period, new hire orientation training and/or one-on-one meetings.
13. Assist in the administration and compliance of disability claims, FMLA requests and COBRA.
14. Assists HR Director in conducting wage and benefit surveys within labor market to determine competitive wage rates and benefit programs.
15. Provides back-up support to HR/Benefits Manager as requested.
16. Assists the HR Director with special projects and assignments.
17. Attends training sessions, in-service seminars, workshops and staff meetings.
18. Responsible for maintaining training compliance in accordance with FRA policies and procedures, state and federal regulations.
19. Performs other duties, as assigned.
MINIMUM EDUCATION AND EXPERIENCE:
1. Bachelor’s degree from four-year college or university in Human Resource Management or related field, OR four years related experience and/or training; OR equivalent combination of education and experience.
2. Certification in human resource management (ie PHR, SPHR, SHRM-CP, SHRM-SCP) preferred
3. Two years’ experience in a leadership position, preferred.
4. Three years general office experience.
5. Must meet agency insurance criteria for operating agency and personal vehicles on agency business (21 y/o and licensed 3 years).
DESIRED SKILLS AND ABILITIES:
Knowledge and ability to ensure compliance with agency, state and federal regulations in regards to overall human resource management. Ability to work in a team environment . Ability to work independently while performing various personnel tasks. Strong analytical skills. Ability to define problems, collect data, establish facts, and draw valid conclusions. Effective oral and written communication skills. Proficiency with MS Office. Working knowledge of HRIS/database systems. Ability to deal accurately and effectively with staff, applicant and the public. Maintain confidentiality at all times while displaying a professional disposition. Ability to work with individuals with mental illness or intellectual/developmental disabilities. Ability to work a flexible schedule as needed to meet program demands. Must have reliable transportation and maintain a good driving record. Must possess the knowledge and ability to utilize a computer and electronic medical record (EMR) system. Ability to learn new software and hardware applications.
Alaska Driver’s License
PHR certification, preferred (not required)
Annual PPD Test
Light Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motions: Substantial movements (motions) of the wrist, hands, and/or fingers.
Driving: Minimum standards required by State Law (including license).
None: The worker is not substantially exposed to adverse environmental conditions (typical office or administrative work only)