• HR Benefits Coordinator

    Fairbanks Resource Agency
    Job Description
    Job Title: HR Benefits Coordinator 
    Program: Administration & General 
    Reports to: Human Resources Director 
    FLSA: Exempt 

    The following statements are intended to describe the general nature and level of work being performed. They are not intended as a complete list of all responsibilities, duties and skills required of personnel so classified 

    SUMMARY:
    The HR Benefits Coordinator has the primary responsibility for coordinating and administering comprehensive employee benefit programs and services, including health insurance plans, supplemental insurance, cafeteria plan and retirement plans. The HR Benefits Coordinator works with the human resource office team in all aspects of human resources to include recruitment, orientation, training, employee relations, compensation, and special projects. This position requires strong organization skills and the ability to communicate effectively and professionally with all levels of management, staff and vendors. 

    DUTIES AND RESPONSIBILITIES:
    1. Administers various employee benefit programs, such as group health insurance, life, medical and dental, accident and disability, and pensions in accordance with federal and state regulations and plan provisions. 
    2. Serve as liaison between employees, providers, brokers, and management. 
    3. Manage all aspects of open enrollment/election. Provide benefit communication to employees during the open enrollment period, new hire orientation training and/or one-on-one meetings. 
    4. Completes monthly and quarterly reports to ensure compliance with Source America requirements. 
    5. Coordinate with vendors, staff and management regarding discretionary retirement and 403(b) plans, including communication and documentation requirements. 
    6. Research, compile and summarize a variety of information to prepare periodic and special reports related to the personnel and benefits function; prepares correspondence and a variety of reports and written materials; maintains accurate records and files. 
    7. Process monthly billing and reconcile accounts for all benefit plans, company insurance policies and employee deductions. 
    8. Administer disability, FMLA and COBRA in accordance with state and federal regulations. 
    9. Recommend and implement changes in procedures and suggest benefit improvement strategies. 
    10. Administration and management of electronic HRIS system to include creation, implementation and maintenance of all software components. 
    11. Actively participate in agency recruiting efforts; advertise open positions, attend job fairs, conduct interviews and hire new personnel to meet agency needs. 
    12. Maintains confidential personnel and associated files, documents, and/or database information. 
    13. Assists HR Director in conducting wage and benefit surveys within labor market to determine competitive wage rates and benefit programs. 
    14. Creates/prepare reports and analysis using the HRIS and other software, as required. 
    15. Assist the HR Director in managing the workers’ compensation claims. 
    a. Act as liaison between employee, insurance carrier and broker. Work closely and regularly with workers’ compensation carrier in the management of all claims, answer questions, provide updated information (Medical or otherwise), discuss course of action, etc., in joint effort to close cases in a timely manner. 
    b. Coordinate return to work and light duty efforts. 
    c. Analyze claims activity; assist in identifying recurring issues and problematic trends. 
    d. Prepare loss trend reports as requested. 
    16. Assist the HR Director in completing annual OSHA 300, 300A report and Annual Survey of Occupational Illnesses. 
    17. Assist the HR Director in completing and filing the annual Vets 100 and 100a report. 
    18. Assist the HR Director in completing the Affirmative Action Plan yearly. 
    19. Creates employee satisfaction surveys and conducts exit interviews, compiles trend reports as requested. 
    20. Assist the HR Director and the Training Coordinator in assessing training needs, developing training materials and conducting supervisory trainings (i.e. Sexual Harassment training, FMLA, Workers’ Compensation, etc.) 
    21. Responsible for developing written procedures, guidelines and instructions. 
    22. In the absence of the Director of Human Resources, assume responsibilities related to employee relations and serve as a resource to others regarding questions on HR policies, procedures and programs. 
    23. Coordinates and processes fingerprints as required for employees. 
    24. Provides back-up support to Training Coordinator, perform all aspects of coordinating and conducting required training to meet agency needs. 
    25. Provides back-up support in compiling and processing payroll for the agency. 
    26. Responsible for working as a team with the HR Department and agency employees in the coordination, implementation and communication of employee events. 
    27. Assists the HR Director with special projects and assignments. 
    28. Attends training sessions, in-service seminars, workshops and staff meetings. 
    29. Actively participates as member of agency safety committee. 
    30. Responsible for maintaining training compliance in accordance with FRA policies and procedures, state and federal regulations. 

    MINIMUM EDUCATION AND EXPERIENCE:
    1. Bachelor’s degree from four-year college or university in Human Resource Management or related field, OR four years related experience and/or training; OR equivalent combination of education and experience. 
    2. PHR, SPHR, SHRM-CP, SHRM-SCP or CEBS certification, preferred. 
    3. Two years experience in a leadership position, preferred. 
    4. Three years HR/personnel office experience. 
    5. Experience in payroll processing, preferred. 
    6. Must meet agency insurance criteria for operating agency and personal vehicles on agency business (21 y/o and licensed 3 years). 

    DESIRED SKILLS AND ABILITIES:
    Ability to work in a team environment. Ability to work independently while performing various personnel tasks. Strong analytical skills and organized. Ability to set priorities and meet critical deadlines. Ability to define problems, collect data, establish facts, and draw valid conclusions. Effective oral and written communication skills. Ability to interpret, apply and explain applicable laws, codes, regulations, policies and procedures. Proficiency with MS Office, data entry and maintaining accurate records. Working knowledge of HRIS/database systems. Ability to communicate accurately and effectively with staff, applicant and the public. Maintain confidentiality at all times while displaying a professional disposition. Ability to work with individuals experiencing mental illness or developmental disabilities. Must possess the knowledge and ability to utilize a computer and electronic medical record (EMR) system. Ability to learn new software and hardware applications. Ability to work a flexible schedule as needed to meet program demands. Must have reliable transportation and maintain a good driving record. 

    LICENSES/CERTIFICATIONS REQUIRED:
    Alaska Driver’s License 

    IMMUNIZATION REQUIRED:
    Annual PPD Test 

    PHYSICAL ACTIVITIES:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This is largely a sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Exerting up to 10 pounds of force frequently and/or 20 pounds of force occasionally. 

    Driving: Minimum standards required by State Law (including license). Ability to meet agency insurance requirements. 

    WORKING ENVIRONMENT:
    This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional work outdoors for employee events (ie company picnic) and or fundraising activities. 

    This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. 
    Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
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