• Temporary Admin

    Job details

    Job Type
    Per diem

    Full Job Description

    Join the Foundation Health Partners Temporary Registry!
    FHP Temporary Registry offers the opportunity to work in various departments throughout the many on-site and off-site locations within the Foundation Health Partners family. This is a great way to get a foot in the door and gain valuable knowledge to transfer to a permanent position. Successful candidates provide administrative and clerical services to departments who are in need of additional help. Assignments and hours are not guaranteed, however, all Registry Employees stay busy on assignments, the length of time at each assignment varies, and this is a non-benefited position.

    About Fairbanks Memorial Hospital
    Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior. With a strong patient-to-nurse ratio, ours is a Magnet aspiring facility with a Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

    • Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often cannot be brought to the attention of leadership staff. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
    • Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department's area of responsibility and general knowledge of company policies, practices, and operations. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
    • Interprets requests and helps implement action, as well as decides whether leadership should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
    • Depending on the department assigned, may be required to maintain orders, replenish and disperse supplies within the department, and ensure all areas and carts are appropriately stocked and the supplies are readily accessible to the clinical staff. Assists with transportation, delivery, and pick-up of supplies, health records, lab specimens, and/or equipment.
    • Depending on the department assigned, may be required to prepare financial information used by groups inside and outside the facility as directed by management. This may include internal business units, managers and external auditors.
    • May be required to create spreadsheets and work with various financial applications.
    • May coordinate supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
    • May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
    • Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.

    Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

    Minimum Qualifications:

    Temporary Admin I-Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.

    Temporary Admin II-Working knowledge of clerical and administrative services normally demonstrated through 1-2 years administrative support experience. This position requires skills normally demonstrated through 1 year of direct customer service experience.
    Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins. Must have experience with Microsoft Office Suite software. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

    Temporary Admin III- Same as above as well as, a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to five years administrative support experience at a progressively responsible level required.
    • All positions must possess a high school diploma/GED or equivalent working knowledge as well as a valid driver’s license and be eligible for coverage under the company auto insurance policy.

    Additional related education and/or experience preferred.

    Associate's degree.

    Experience in a healthcare environment preferred.

    Foundation Health Partners is an EEO/AAP employer; qqualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.