• Fiscal Grant Manager - Geophysical Institute

    Posted: 07/07/2021

    Salary: Grade 78, minimum $23.84/hr, DOE

    Job Type: Staff, Full-time

    Position Summary:

    The Geophysical Institute (GI) seeks a dynamic, engaging and knowledgeable Fiscal Professional to join our team. This position is crucial in the infrastructure of the GI Business Office. This position will work closely with the GI Fiscal Managers, Research Faculty, staff, and students not only within the GI, but also with collaborating institutes. This position will have the opportunity to monitor/administer assigned restricted fund activity (pre and post-award), create, manage, and perform accounting, budgetary and fiscal functions; and follow established policies and procedures within the UA, and GI. The Business Office supports GI scientists and researchers who are contributing to research in aurora forecast, earthquake science, volcanic activity, satellite data, and so much more!

    Duties:

    Recharge Centers: Manage financial activity of assigned recharge and/or enterprise center(s). Prepare yearly recharge and/or enterprise center rate proposals (annual budget development), business plans, worksheet analyses, and reports. Work with the center's supervisor to ensure expenditures do not exceed revenue. Monitor, analyze, and interpret center activities and make recommendations; project accurate hourly rates, revenue, and expenditures to maximize revenue return. Oversee and resolve issues regarding approval of submitted rate proposals and budgets.

    Grant and Contract Closeout: Maintain and monitor closeout spreadsheet, work with other fiscal managers to monitor awards at closeout to ensure everything is closed out in a timely and accurate manner. Ensure all final reports (property, PI narrative reports, subaward final documents, etc are completed and submitted) work with OGCA and Procurement departments to ensure timely and accurate submission. Ensure match obligations have been fulfilled and ensure match certification has been prepared. Work with Geophysical Institute (GI) Business Office and OGCA on close-out issues including F&A recalculations, overrun write-offs. Close projects including analyses of project expenditures for PI review, work with funding agencies to facilitate corrections and interface with UA staff members on budget and expenditure matters. Maintain confidentiality of information and records that pertain to this position.

    Pre-Award: Work with the PI and the Office of Proposal Development (OPD) with accurate proposal budget preparation and review that meets UAF's OGCA Pre-Award office Policy and Procedures. Prioritize proposal submissions in order to meet multiple deadlines. Obtain approvals from the PIs and GI management as required, and other institutes or University departments as required by UAF and the funding agencies. Monitor proposal submissions to ascertain which proposals are funded. Proactively provide feedback to GI Researchers and Executive Officers. Meet and maintain contact with PIs and other University personnel as needed.

    Post-Award Management: Responsible for fiscal management activities of new grants, contracts, and gifts as assigned including account set up, preparation of required Office of Grant and Contracts (OGCA) entries and checklist, financial management by preparing research program budgets and projections. Administer approved budgets. This will include: Analyze expenditures to ensure compliance with a variety of grants and funding parameters, including monitoring of expenditures to ensure that budget limits are met. Provide oversight and guidance for correcting inaccuracies in the fiscal accounting processes at the departmental level when research program funds are used to include preparation of correcting Journal Vouchers (JV), Budget Revisions (BR), and Labor Redistributions (LR). Work with Principal Investigators (PI) as needed. Build and maintain positive working relationships with co-workers, other employees, funding source staff, internal and external committees, and the public using principles of good customer service and excellent communications skills.

    This position will be physically located at the UAF campus in Fairbanks, Alaska.  While there may be a current opportunity for remote work, the successful finalist will be expected to report to duty at the UAF office no later than 60 days from written notice provided by the university. Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position.

    Knowledge/Skills/Abilities: 

    • Knowledge of standard office software applications.
    • Knowledge of spreadsheet and database development, and query development specific to financial or budget analysis.
    • Knowledge of accounting theory and generally accepted accounting principles (GAAP).
    • Knowledge of rules and regulations associated with capital and operating budgets.
    • Advanced communication skills.
    • Ability to work with a team and build working relationships.
    • Ability to prioritize proposal submissions in order to meet multiple deadlines.
    • Typical Experience:
    • One year of experience with award set up and post- award related functions and experience with Banner Finance/Research.
    • Demonstrated experience working with federal/state/private grants/contracts.
    • Experience in transaction monitoring and error resolution.

    Required Education and Experience: 

    Bachelor's degree in accounting, business administration or related field, OR equivalent combination of training and experience is necessary to comprehend the complexities & problems of an active University research institute.

    Minimum 1 year professional fiscal experience, or an equivalent combination of training and experience.

    Proficiency with financial operations, automated accounting system(s), word processing, creation and manipulation of spreadsheets, querying of database information, and financial reconciliations required.

    This is a full-time, Grade 78, minimum $23.84/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

    As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

    Application Process:

    To ensure consideration, please apply prior to the review date. Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position.

    To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  Please submit your application no later than 7/20/2021 at 11:55 PM Alaska Time.  The review of this posting will start on 7/21/2021. This posting will be closed once it is filled. Apply through Careers at UA or directly at: https://careers.alaska.edu/en-us/job/516916/grant-manager-geophysical-institute.

    Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.

    Term Position:

    This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

    Affirmative Action Statement:

    UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

    Background Check:

    The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

    Probationary Period:

    Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

    Public Disclosure Statement:

    Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

    University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace

    Training Policy:

    It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

    Contact Information:

    If you have any questions regarding this position, please contact GI HR at 907-474-6498.